Everything your team needs.
One simple platform.
Manage shifts, attendance, time off, staff requests and everyday team admin without jumping between different systems.
Staff management without the complexity.
Subbyteam gives managers visibility while giving employees simple tools to manage their working day.
NFC Check-In & Check-Out
Staff tap a Subbyteam NFC point with their phone when arriving or leaving work.
Live Attendance
See who is currently checked in, who is expected and who has not arrived — in real time.
Today's Attendance
Staff Rotas
Create and manage staff schedules from one simple calendar. Day and week views, upcoming shifts, open shifts and staff assigned.
Employee Mobile App
Give each member of staff their own simple mobile experience — shifts, time off, swaps, payslips and more.
Time-off requests without the back-and-forth.
Employees submit their dates directly through Subbyteam and managers can review requests from one organised place — pending, approved, declined and previous requests all visible at a glance.
Make shift changes easier.
Staff can request to swap a shift with another employee without endless WhatsApp messages or phone calls. Everyone stays informed automatically.
James asked Amira to cover Thu 09:00–16:00
Manager notified · Awaiting approval
Fill gaps faster.
Need someone to cover a shift? Make it available to eligible staff and keep the rota moving — without ringing around. Staff see open shifts in their app and request them in a tap.
Barista · Saturday
Payslips where staff can actually find them.
Give employees secure access to their payslips directly from their Subbyteam account — no more lost emails or messages chasing last month's pay.
Uniform requests made simple.
Staff can request replacement or additional uniform without messaging a manager individually. Choose the item, quantity, size and add a note — all tracked in one place.
Request uniform
Quantity
2
Size
M
Note
Replacement — worn out
Keep everyone in the loop.
Post important team updates in one place so staff don't have to search through old group messages. Everyone sees the same notices in their app.
Team meeting Friday
Quick sync at 3pm before close.
New opening hours
From next week we open at 8am.
Staff training
Mandatory allergen training — complete by Fri.
Updated workplace policy
See the new break rota in your app.
Upcoming event
Bank holiday cover sign-up now open.
Your team, organised.
Keep name, photo, role, workplace, contact details, upcoming shifts, attendance, time-off and payslips neatly under each employee. Sensitive information stays restricted to appropriate manager access.
Sophie Mills
Barista · Bicester Café
Sensitive details restricted to managers
One business. Multiple locations.
Manage different branches, stores or venues from the same Subbyteam account. Switch between locations or see a combined business overview.
Bicester Café
5 on shift today
Oxford Café
3 on shift today
Milton Keynes Café
7 on shift today
See what matters today.
24
Staff
18
Checked In
4
Starting Later
2
Time-Off
1
Open Shift
Today's rota, live attendance, recent check-ins, time-off requests, shift swaps, open shifts and recent announcements — all in one uncluttered dashboard.
Clear records without spreadsheets.
Straightforward reporting for attendance, hours worked, late arrivals, missed check-ins, scheduling and time off. Simple and useful for everyday business owners — not enterprise analytics.
Built for businesses powered by people.
Coffee Shops & Cafés
Pubs, Bars & Restaurants
Barbers & Hair Salons
Bakeries & Takeaways
Retail & Convenience Stores
Gyms & Fitness Studios
One platform. Every feature.
Make managing your team simpler.
From the first check-in of the day to the final shift change, Subbyteam keeps everything organised.
Support
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